My Account Vtlix Co Services
Registered office: ATAKENT MAH. 221. SK. ROTA OFFİCE A BLOK NO: 3 /1 İÇ KAPI NO: 17 KÜÇÜKÇEKMECE/ İSTANBUL
Turkey
Phone: +44 115 888 3134
Email: info@vtlix.com
As a supplement to our Terms and Conditions of use, this Privacy Policy has been provided. This policy also includes Cookie Policy.
As a regular basis we are emphasizing on how our data is obtained, used, and shared.
Consequently, this personal data protection policy(“the policy”) aims to provide you with information about how Vtlix collects, uses, and stores your personal data ( the “Data”)
Hereby, some information about the types of Data that we collect and process or what you provide to us visiting www.vtlix.com website (the “Website”) and www.portal.vtlix.com
URLs mentioned above are denoted as the “Websites”. All the rights are reserved for any kind of use of the websites under this Policy.
It is worthy to mention that this policy will be updated in the future due to the constant evolution of laws and regulations with regards to technology and data protection.
You will be informed about any modification by email if you use the website.
Upon repeal of any clause in this Policy or if any clause in this Policy violates regulations, that clause will be declared nugatory, but will not affect the remainder of this Policy.
Definitions
In accordance with this privacy policy:
- ‘Personal Data’ is defined as any related information to a natural person (whether identified or identifiable) aka ‘data subject’; an identifiable natural person is referred to as someone who can be identified (whether directly or indirectly) especially with a reference to an identifier by which you will recognize someone identity e.g. name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
- ‘Controller’ is defined as the natural or legal person, public authority, agency or anyone or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;
- ‘Processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller; as the Controller of the Information System publishes in order to maintain fairness and transparency towards data subject this privacy statement under the name.
Privacy Policy
Within the meaning of Turkey personal data protection law, number 29677 in 2016with regard to the processing of personal data and on the free movement of such data (hereafter “the Regulation”) on the Protection of Personal Data and on the Amendment to Certain Acts (the “Personal Data Protection Act”)
Scope of Processing of Professional Data and Information about the Data Subject
In the following personal data of clients or potential clients, a list of different types of personal data that a controller processes is shown.
- Customer identification (in particular, name, surname, title, home address or place of business, or ID, Tax ID, VAT ID)
- information on delivered goods and services
- address for delivery
- E-mail address
- phone contact
- The IP addresses of the devices that were logged in
Purpose of Processing Personal Data
The main reason is to process the personal data of data subject (Clients, Potential clients) accurately explained legal basis in the information system. While processing the personal data of the data subject, the purpose is explicitly stated, justified and complies with Articles 6 and 9 of the Regulation.
| ECONOMIC-ACCOUNTING AGENDA | |
| Purpose of processing personal data | The goal is to have the orders managed, receive invoices and customer bills, make contacts with the purposed bank, manage cash registration, manage warehouse, auto depreciate, keep single or double-entry accounts for companies and organizations |
| Legal basis | Fundamental principles of public finance are as follows: a) Public financial management shall be established and operated as a consistent whole. b) Public finance shall be conducted in a manner to ensure the accountability of public officials. c) Fiscal policy shall be formed and governed in concordance with macroeconomic and social objectives. d) Public financial management shall be conducted in line with 4 the budget appropriated by the Turkish Grand National Assembly. e) Public financial management shall ensure fiscal discipline. f) Public financial management shall create the environment needed to develop the public choices in a manner to ensure economic, financial and social efficiency. g) In ensuring production of goods and services of public administrations and meeting their needs, it is required to make cost effectiveness or cost-benefit or other necessary economic and social analyses in accordance with the principles of economic or social efficiency. Without prejudice to the provisions of relevant laws, the procedures and principles related to the implementation of the principles of public finance shall be defined and monitored by the Ministry of Finance. |
| Time limits for deleting personal information | 10 years after the termination of the contractual relationship due to accounting within the accounting agenda |
| CLIENTS, POTENTIAL CLIENTS’ EVIDENCE | |
| Purpose of processing personal data | Meeting the contractual obligation – delivering goods to the customer |
| Legal basis | Contract between the controller and the data subject |
| Time limits for deleting personal information | 10 years after the termination of the contractual relationship due to accounting within the accounting agenda |
| MARKETING and RE-MARKETING | |
| Purpose of processing personal data | Sending information about the Products and Goods of the controller or targeted advertising |
| Legal basis | approval |
| Time limits for deleting personal information | Your data will be saved until you opt out of news subscriptions |
| COOKIES and ANALYTICS | |
| Purpose of processing personal data | Cookies are small pieces of data that are sometimes created to improve your website experience. We use cookies on this website to record aggregate statistical information about the visitors to our site, including demographics and the use that our visitors make of the website. When collected, this information is used by us to improve our website and further enhance the visitor experience and may be shared with advertisers. |
| Legal basis | approval |
| Time limits for deleting personal information | Your data will be saved until you opt out of approval |
Categories of Receipts of Personal Data
Each individual’s personal data is processed by a member of our team. This information is available with the servers of the united states. Only with legal permission a third party can access your personal information. Our services have made it possible to connect with intermediaries whose activities are compliant with standards of personal data protection. These categories of beneficiaries are responsible for the personal data of the data subject:
- intermediary for the processing of accounting services
- mediator for processing human resources
- the Information System Intermediary and Maintenance Agent and the IT Support Provider
- provider of delivery services
- auditing company performing an audit for the Operator
- Tax Office
- court, bailiff
- other public authorities under the relevant legislation, as required by special legislation
Time of Retention of Personal Data
• Personal Data Protection Law No. 6698 (PDPL), which prohibits controllers from retaining personal data for longer than legally permitted by applicable law or for longer than the purposes for which the controller processes the personal data (Article 4(2)(d), PDPL). Controllers must: • erase, destroy, or anonymize personal data when it is no longer necessary for processing (Article 7(1), PDPL); and • take all necessary technical and administrative measures to provide a sufficient level of security for retained personal data (Article 12(1)(c), PDPL). • The Turkish Data Protection Authority’s Regulation on Erasure, Destruction, or Anonymization of Personal Data (in Turkish), which set outs procedures and principles for erasing, destroying, and anonymizing personal data (Personal Data Regulation). The Personal Data Regulation requires registered controllers to: • maintain a data retention and destruction policy setting out minimum specified information (Articles 5 and 6, Personal Data Regulation); and delete, destroy, or anonymize personal data that is no longer necessary for processing on the next available destruction period as set by the data retention and destruction policy, which cannot exceed six months in any case (Article 11(2), Personal Data Regulation). Controllers that are not required to maintain a data retention and destruction policy must delete, destroy, or anonymize personal data that is no longer necessary for processing within three months (Article 11(3), Personal Data Regulation).
The Rights of Data Subject
In regards to the Controller’s processing of Data, the subject may exercise certain rights.
Users are allowed to do the following:
- have their consent withdrawn at any time: When users have previously given their consent for their Personal Data to be processed, they have the right to withdraw this consent.
- Object to Processing of their Data: In case a legal basis other than consent is used to process your Data, you have the right to object. Please refer to the dedicated section below for more information.
- Have access to their data: In addition to learning if their Data is being processed, users have the right to obtain disclosure regarding certain aspects of the processing, as well as a copy of their Data.
- Verify and seek rectification: Whenever users ask for updates or corrections to their Data, they have the right to verify their accuracy.
- Restrict the Processing of their data: There are certain circumstances in which users can restrict the processing of their data. Aside from storing their Data, the Owner will not process their Data.
- Have their Personal Data deleted or otherwise removed : Under specific circumstances, Users have the right to ask for the erasure of their data from the titleholder.
- Receive and transfer their data to another controller: The data can be delivered to the users -as they have the right to request data- in a commonly used, structured, and machine readable format and transfer it to another controller if possible with no interference A User’s consent, a contract in which he or she is a party, or an obligation before a contract may apply for the processing of Data by automated means in accordance with this provision.
- Place a complaint: Applicants are legally allowed to file a complaint with the competent authority responsible for data protection
Data subjects have the right to object to the processing of their personal data at any time based on particular circumstances, regardless of whether such processing is necessary for our legitimate interests as a Controller or for those of third parties (other than the processing carried out by public authorities in carrying out their duties) The interests of the person concerned must not be overridden by your interest or those of the child (particularly if the person concerned is a child.)
Revocation of Consent
Send a written request or by mail to the Controller at any time if you consent to the processing of your personal data. By clicking at the bottom of each email, you can always unsubscribe from receiving emails from the Controller or its partners.
Data Transfer Outside the Region
This Website uses servers in the United States to host data collected during the use of the Website.
You agree to the transfer of your Data to those servers by using the Websites.
Final Provisions on the Protection of Personal Data
We emphasize that all personal data you provide for this purpose are necessary for the accomplishment of their purpose in accordance with the principle of minimization.